Stop giving answers… ask some powerful questions instead

powerful questionsScenario: a team member runs into an impediment. Comes to the team lead or the scrum master, and asks “What should I do?”

Multiple choice options for the TL/SM’s reply:

  1. “I’ll take care of it for you.”
  2. “Go talk to Ms. SME.”
  3. “How should I know?”
  4. “What do you think you should do next?”

Most leaders are predisposed to #1 or #2 – since leaders are supposed to be smart as well as “call the shots.” So of course they must know and give “the right answer”…

Edgar Schein, in his book Humble Inquiry: The Gentle Art of Asking Instead of Telling frames the leader’s problem well:

Our culture emphasizes that leaders must be wiser, set direction, and articulate values, all of which predisposes them to tell rather than ask.

However every time a leader tells someone what to do – gives out “the answer” – that person, as well as their team, is robbed not only of the opportunity to learn and grow their level of engagement, but their sense of ownership, trust, and self-confidence as well.

For teams to reach consistent high levels of performance, it is vital that leaders find another way. While it’s fine to acknowledge intent (“Yeah, I can see you want to get unblocked there so the team can make their sprint goal”)… it just isn’t a good thing in the long run to give detailed instructions.

By resisting the urge to provide a solution and instead asking a question or two, the leader builds an environment where team has to think through and solve emergent problems themselves.

What do powerful questions look like in practice?

The concept is simple: instead of giving answers to the ask “What should I do?”  the leader responds with questions. And then leaves space for a response. (Don’t be like the Ben Stein character in Ferris Bueller’s Day Off)

One very simple way (derived from David Marquet’s excellent book Turn this Ship Around) to respond to “What should I do?” is to ask:

  • “What would you do if you were me?”

Another way is to help the asker to fast forward a bit:

  • “Image it’s x days from now (end of the sprint)…what would you wish you had done today?”

Yet another way, if the issue is BIG and a bit overwhelming, ask about a piece of the decision:

  • “How might you break that down into smaller problems?”

In the coaching world, there a dozens of additional approaches to “just asking questions.” In all cases, the questions are open ended, and do not provide the “solution” embedded within them. They all invite discovery, clarity and the opportunity for empowerment.

A Toolbox of Powerful Questions

From Coaches Training Institute, Deb Preuss, Agile Coaching Institute

  • What else?
  • What is at risk?
  • What is important about that?
  • What might ‘help’ look like?
  • What would a simpler way look like?
  • What’s the worst/best that could happen
  • What would an experiment look like?
  • What part is confusing/surprising/annoying?
  • What’s already working that you can build on?
  • What other angles can you think of?
  • How does it look to you?
  • How do you really want it to be?
  • What is stopping you?
  • If you got it, what would you have?
  • In the bigger scheme of things, how important is this?
  • In the beginning, how did you want it to be?
  • What is the lesson from that?
  • What’s the worst part for you?
  • When is it time for action?
  • What is your prediction?
  • What part is not yet clear?
  • What is stopping you?
  • Whose opinion matters on this topic?
  • What have you tried so far?

Powerful Questions for Agile Teams by Lyssa Adkins

Co-Active Coaching (2nd ed.) © 2007 by Laura Whitworth, Karen Kimsey-House, Henry Kimsey-House, and Phillip Sandahl. Derivative work, Powerful Questions for Agile Teams © 2008 by Lyssa Adkins.

Scenario

If you hear (from the team or your own mouth or that voice in your head…) Try instead one of these powerful questions…
The team has been in conversation for a while and you think they need to hear a specific team member’s opinion. What’s your opinion?

What do you make of it?

What is possible here?

What is the part that is not yet clear?

What else?

The team is diving into solution details and you think they should stay in the “visioning” state longer. What are other options?

What is here that you want to explore?

What other angles can you think of?

What is just one more possibility?

The team has decided on a solution but isn’t moving into action.  What do we need to do to get started?

Is this a time for action?

If your life depended on taking action, what would you do?

If you had free choice in the matter, what would you do?

A team member is rehashing a story of something that happened in the past. Why does this keep coming up?

What is the essence of that?

What do you make of that?

A team member is unsure about a course of action. What do you need to be sure about this?

What will this get you?

What is your prediction?

The team keeps coming around to the same conversation. Why are we talking about this again?

What seems to be the main obstacle?

What concerns you the most about…?

The team is evaluating options. Is this a viable option?

What is the opportunity here? What is the challenge?

What is your assessment?

The team is stuck. How do we get past this?

How else could a person handle this?

If you could do anything you wanted, what would you do?

Empower your team

The next time in your role as a leader you are asked “What should I do?”

…Pause… and consider: “What can I do to help my team do its best work?”

Wouldn’t it be to:

  • Empower them
  • Build more open communication channels
  • Create an environment filled with more trust, and more collaboration.

… you can realize all of that… if just don’t tell ’em what to do…

Read more

31 Powerful Questions from Co-Active Coaching

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